Film Festival Tool Kit
Posted On September 2nd, 2010 Written By: Leslie Poston In Category: Case Studies, Industry Events
We had so much fun advising the New Hampshire Film Festival and giving them our ideas for strategy, policies and tools and on integrating social media; and are having so much fun watching the portion of our ideas they’ve been able to implement on their own so far. From QR codes on the badges and wine pairings with local restaurants for badge holders and Foursquare users and more, even though they were only able to touch the tip of the iceberg this year, festival goers will have fun!
One of the things all festivals struggle with is implementation. When operating on time and budget constraints with staff and volunteers who may be at wildly different levels of technical savvy, it can be hard to know what is appropriate for your festival, much less how to get it done. It occurred to me that other festivals may find our festival advice useful, so here it is to pick and choose from as you see fit. Notice the tie ins with offline establishments and traditional media – you can’t leave the old behind or fail to incorporate it with the new and find success. You must use every tool available to you, in conjunction with each other.
• If you have a big sponsor, incorporate on and offline tie ins.
In the case of NHFF, they landed Frances Ford Coppola Winery’s Director’s Cut wine as a major festival sponsor. One of many things we suggested to them was to do as many festival tie ins and “extras” as possible. There was already a contest with the state liquor stores to start them off, but they were unable to leverage that as strongly as we’d hoped due to time constraints. The festival is doing our suggestion of restaurant pairings, however – local eating establishments creating menus paired with the wine made available to festival badge holders. We’re really looking forward to that one! A social media optimized press release is key to bridge the gap here. Free tools like Pitch Engine can help turn an old school press release into a social one with legs.
• Don’t be afraid to use what may be considered by some as “avant garde” tech.
We recommend the use of QR codes, Augmented Reality maps incorporated into Google Places and Google Maps and Foursquare Badges. To the tech savvy this is not “avant garde”. To the average person, it is. How do you then use this cool stuff in a way that everyone is happy and you are maximizing impact, without freaking out the normal, non tech oriented film lover?
For the QR codes, we recommended festivals put them on every festival badge, showing details about the festival, and as stickers in the window at various venues and businesses who are participating. This will give the venues a chance to highlight films, specials, schedules and more in a convenient, easy to access manner that folks can tap into with a simple mobile app or two. Combined with Foursquare and Augmented Reality, the festival has a chance to bring the world to its door. Not only that, you have a chance to highlight local filmmakers or locations used in local films.
Request a number of fun surprise badges for the festival from Foursquare well in advance. If Foursquare approves them in time, the festival won’t have to do anything extra to have those available. Follow up on the badge progress as much as possible from now until the start date, though you have no control over Foursquares heavy badge design workload these days! We choose to recommend Foursquare over Gowalla for two reasons: 1. more people use Foursquare right now 2. Foursquare is simply more reliable than Gowalla on average so far for actual check ins. After all, you have to use tools that actually work consistently.
AR is a bit trickier – we’re hoping festivals hook up with local folks already dabbling in Google Maps and Google Earth and other technologies to make that happen for them, but this facet may have to wait for another year, after they are more comfortable with the simpler technology they may have tried this year. Sometimes it’s all about the learning curve. If the festival can make it happen this year, look out! You’ll be able to walk through the festival online and “see” each venue and street as if you were there with all of the attendees and filmmakers.
• Content highlights on third party channels.
One suggestion we give festivals is to tap into tools like local online TV or webisode streaming sites to showcase content from past festivals, specifically short films. We also suggested they highlight local films after the local night at the festival ends to make their local audience a participating part of the festival, able to rate films and comment on them.
• Social Scheduling and Sharing
We offer festivals the idea that instead of buying an expensive festival scheduling service, the festival simply add a social scheduling feature to the site that allowed folks to add films to their own social calendars like Google Calendar and iCal, and offer a way to share their intention to see the film via sites like Twitter and others. Combined with online ticketing, this will generate much more interest in individual films that might otherwise have been overlooked.
• Engagement
Last year we noticed sporadic and undirected online festival engagement. This year we suggest formulating guidelines for participation from festival staff and volunteers (in the case of New Hampsire Film Festival we provided these guidelines for them). We also suggest knowing when to engage and how to monitor – festivals are struggling with that a bit right now, and getting “scooped” on some of their own announcements by others. Don’t let that happen! Listen online as well as you talk.
• Web Site: Social
Incorporating social elements into the festival web design is key: easy follow buttons, in line engagement tracking, hashtag streaming, a better multi author blog, content rating and sharing, video streaming and more.
• Mobile Apps
Make an iPhone and Droid App for your festival, for either ticketing and scheduling or for specials and festival info.
These are just some of the more significant bits of advice, but by no means all. This is just a collection of the things we thought film festivals might find useful that they may not think about. If it all seems overwhelming to you, we’d love to talk to you about helping you with this new frontier of festival with transmedia.


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Bryan Poyser’s funny and complicated “Lovers of Hate” could be a study of how a very dysfunctional sibling relationship can make all other relationships seem “normal”. The Writer/Director came up with “Lovers of Hate” after staying one night at a home near Park City, by himself – the very one that appeared in the film. During the Q&A he said he was all alone in the house and thought he could hide and no one would have known he was even there. But the real mastery is in the story he created and the wonderful performances by his actors.![Reblog this post [with Zemanta]](http://img.zemanta.com/reblog_e.png?x-id=9b81a811-fa8c-4192-a6a5-2ee1fd44e185)